martha canfield library

PO Box 267 • 528 East Arlington Road, Arlington, VT • 05250
802.375.6153 •

  • Tuesday — 9:00AM – 8:00PM
  • Wednesday — 9:00AM – 5:00PM
  • Thursday — 9:00AM – 8:00PM
  • Friday — 2:00PM – 6:00PM
  • Saturday — 10:00AM – 3:00PM

Russell Collection

Open 9:00AM – 5:00PM
Tuesdays or by appointment

May 6, 2019

**Minutes are considered to be in DRAFT form until approved at the next scheduled meeting**

The Board meeting was called to order at 7:00 PM

Board Members In attendance: Sally Ayrey, Sheila Kearns, John Spencer, Laura Crosslin, Dave Van De Water, Betsy Habberfield, Brian Allen, Denise Koller

Staff: Phyllis Skidmore (Librarian), Bill Budde (Russell Collection)

Guests: Judy Steron (prospective board member)

Board Members Absent: Cathy Taylor, Carol Farley

Additions to the agenda- None

* Previous meeting's minutes - Dave moved that the April minutes be approved as revised. Denise seconded. The motion was unanimously approved.

Introduction of Guest and board nomination:
Laura introduced Judy - a fan of public libraries, she is a teacher at a school in Danby. She was asked to join the board in the past but did not have the time when asked before.

Judy would fill a vacant position. Her term would expire in 2022. She will serve a partial term until the February election.

Denise made a motion to nominate Judy the board, Laura seconded. The motion was unanimously approved.

Treasurer's Report (summary):
* Nothing unusual to report
* John mentioned that income seemed a little low, but most income is forecasted toward the end of the year in the form of the Annual Fund Campaign and town allotments.
* Sally has tendered her resignation to Sheila. Sheila reviewed some of the enhancements Sally has put in place since she took over as Treasurer and thanked her for her teachings. Brian mentioned that Sally has been a keeper of standards and brought professionalism to the position and thanked her for her service.
* Denise has agreed to step in as treasurer
* Sally nominated Denise as Treasurer, Betsy seconded. The motion was unanimously approved.
* Sally will notify Kraus and PayData of the changes and Sheila will help facilitate the TIAA transfer.

Librarian's Report (summary):
* Phyllis went to the meeting at the Legion about the Memorial Day parade. Phyllis would like the Library to be present in the parade with a float. She is looking for volunteers for ideas, help decorating, etc. Denise asked if there was a theme yet. Bill and Phyllis have been kicking around ideas, but are still looking for more. Parade is 3 weeks from today.
* Details on other topics like the Bennington County Librarians meeting and museum / parks passes are in the written report.
* Peggy has been planning summer programs. There will be a reading club organized.

Martha's Book House Report
* The book sale will be opening Memorial Day weekend Friday - Monday.

Programming (Adult, Youth, Children's)
* Guiding Eyes for the Blind presentation was attended by about 12 people. The puppies were the hit of the presentation. Potential puppy raiser identified.
* Denise asked if people who used the meeting room customarily made a donation. Phyllis said it was mixed. Some do and some do not.

Staff and Volunteer
* Volunteer recognition event is coming up May 19th. Phyllis is passing around a list for food. The event is from 3-5PM. Usually around 35-40 people including trustees. Bill was going to make some special announcements about Bob Alexander and Dave Thomas.
* Sally made a motion to make Dave Thomas a Trustee Emeritus. Dave seconded the motion. The motion was unanimously approved.

Buildings & Grounds
* No report

* Dave is doing a fundraising pitch to the Renewal group about the Rockwell exhibit in Montpelier. A budget has been developed. Starting with some face-to-face asks of potential contributors.
* Dave shared his presentation. This includes a budget - can come in 3 sizes - small, medium, and large. Started with a budget of $7,500 - moved to $15,000 for the larger display. A fundraising plan was presented. The plan rolls up to $21,250.
* Brian asked if there were plans to go to the Vermont Arts Council. He also suggested looking at donors who contribute to the Norman Rockwell Museum.
* Dave asked if it was OK to have the funds come into the library accounts. And how would it be kept clear what is allocated and what is spent. Sheila said a small group should get together and sketch out a plan to be discussed and voted on at the next meeting. If there is money left over, Dave said it would be used to fund future gallery showings.
* Sally made the point that items like this that involve money have to be presented to Sheila in advance so they can be added to the agenda that is posted to the public in advance of the meetings.

Russell Collection Report
* Last month was relatively busy - mostly from Arlington and Sunderland
* Someone stopped in looking for information on Vermont slavery
* Sally asked about the historical society. Bill said there was no activity since the last report.

Old Business:

1. No old business

New Business:

1. There was a discussion of the renaming of the Dorothy Canfield Fisher Book Award. VTDigger put out an article. Andrew McKeever had asked the new state librarian to come for an interview. Violet and Phyllis are going to each talk about their libraries and how we interact with the VT Department of Libraries. The topic of the award is likely to come up.

2. The library is signed up for the Arlington Farmer's Market - Fridays 4-7PM

Next meeting - Monday, June 3rd at 7PM
Meeting adjourned at 8:58 PM.


New Books

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