martha canfield library

PO Box 267 • 528 East Arlington Road, Arlington, VT • 05250
802.375.6153 • martha_canfield_lib@hotmail.com

  • Tuesday — 9:00AM – 8:00PM
  • Wednesday — 9:00AM – 5:00PM
  • Thursday — 9:00AM – 8:00PM
  • Friday — 2:00PM – 6:00PM
  • Saturday — 10:00AM – 3:00PM

Russell Collection

Open 9:00AM – 5:00PM
Tuesdays or by appointment

MARTHA CANFIELD MEMORIAL LIBRARY
MINUTES OF THE BOARD OF TRUSTEES MEETING
December 9, 2018

**Minutes are considered to be in DRAFT form until approved at the next scheduled meeting**

The Board meeting was called to order at 7:15 PM
Board Members In attendance: Sheila Kearns, Dave Van De Water, John Spencer, Betsy Habberfield, Laura Crosslin, Denise Koller
Staff: Phyllis Skidmore (Librarian)
Guests: (none)
Board Members Absent: Judy Steron, Brian Allen Carol Farley

Additions to the agenda– Add annual fund letters under old business. Add board membership under old business

Minutes
---Previous meeting’s minutes – David moved that the November minutes be approved with two corrections. Laura seconded. The motion carried unanimously.

Treasurer’s Report (summary):
---Nothing in particular to report. Things are going well. Kraus did well in November.
---Annual fund letters went out already – good numbers have come back so far.
---Need to approve raises for the staff. Cost of living increase this year is 2%
---Motion made by Denise to provide annual increases to staff of 2% on their anniversary dates, Laura seconded. Motion passed unanimously.

Martha’s Book House
---Sandy has to step down running the book sale due to health reasons
---Joyce is not willing to take it back due to other commitments
---Need to brainstorm ideas for how to run it next year.
---Opens again Memorial Day weekend
---Could convert to a one-weekend blow-out sale – maybe not a popular idea
---Sandy’s duties included organizing opening, weekly restocking, organized volunteers, and close down at the end of the season. Hours were Friday, Saturday, and Sunday
---Sheila suggested we get the list of volunteers and see if any are able/willing to take on the organizing / leadership role

Librarian’s Report (summary):
---New assistant librarian is Holly Dix
---Working on state report – website is open
---Started a young writers’ group – 7 people signed up.
---Craft show open. Sold $647 at or prior to the opening
---Library will close at 5PM on Christmas and New Year’s Eve
---The abandoned car is gone – the owner finally took it away
---400 boxes of books were taken out the week before Thanksgiving
---Some book sorting still needs to happen
---A full written report was submitted.

Gallery Report
---David pulled together a tentative calendar.
---Changed starting date for Seline Skoug to 1/11
---Betsy inquired about having a Garden Club exhibit
---Spring and summer dates are flexible
---Full written plan submitted including draft budget

Russell Collection Report
---The cards are not quite ready yet – Bill is still working on them.

Old Business:
1. Finance committee meeting is scheduled for Thursday, December 12, at 4:30PM –
2. New board members – Bill Henry is on board for joining. Alyson is interested in coming back to the board. This leaves us with one more member to recruit. David wants to ask Don Trachte. Brian is up for re-appointment in February. David is also up for re- appointment. John and Carol are also up for re-appointment. Sheila will continue as Chair for the next year.
3. Change to by-laws regarding junior member – Sheila suggested striking the section that was relevant. Laura suggested putting “may” language in the by-laws in case things change in the future. Sheila will revise accordingly.

New Business: 1. None.

Next meeting – Monday, January 6th at 7PM
Meeting adjourned at 8:10 PM.

New Books

for all ages

clean-up

Click to see updated lists