martha canfield library

PO Box 267 • 528 East Arlington Road, Arlington, VT • 05250
802.375.6153 • martha_canfield_lib@hotmail.com

  • Tuesday — 9:00AM – 8:00PM
  • Wednesday — 9:00AM – 5:00PM
  • Thursday — 9:00AM – 8:00PM
  • Friday — 2:00PM – 6:00PM
  • Saturday — 10:00AM – 3:00PM

Russell Collection

Open 9:00AM – 5:00PM
Tuesdays or by appointment

MARTHA CANFIELD MEMORIAL LIBRARY
MINUTES OF THE BOARD OF TRUSTEES MEETING – Annual Meeting
February 3, 2020

**Minutes are considered to be in DRAFT form until approved at the next scheduled meeting**

The Annual Board meeting was called to order at 6:10 PM

Board memebers in attendance: Betsy Habberfield, Denise Koller, Sheila Kearns, John Spencer, Laura Crosslin, Dave VanDeWater, Brian Allen, Carol Farley, Judy Steron

Board members absent:

Staff: Phyllis Skidmore (librarian), Bill Budde (Russell Collection)

Guests: Don Trachte

Minutes
-- 2019 (February, 2019)
  -- A change to the date on the minutes from the last annual meeting was recommended (2018 to 2019). Motion to approve minutes from last annual meeting was made by Dave – seconded by Denise, motion carried unanimously.

Treasurer’s Report (summary of 2019):
-- Denise filed year-end financial statements
-- Denise reported that 2019 was a good year. We ended with a surplus
-- Advocates group generated $1,800 in the past 6 months
-- Endowment generated over $30,000 in income
-- Received an unexpected check from the estate of Jean Miller for $17,000 that put us in a surplus

Librarian’s Report (summary of 2019):
-- Phyllis has filed a written report. Some highlights are below
-- Donation from Mack for copier and computers
-- Events calendar created
-- Had a table at the Arlington Farmers Market
-- Phyllis reviewed some other fundraising events
-- Peggy retired in early December

Canfield Gallery Report (summary of 2019):
-- Dave submitted a written report
-- Much of the effort this year was focused on the Rockwell exhibit in Montpelier
-- Dave thanked Don Trachte and Bill Budde for their efforts
-- Idea to put the exhibit out in the high school gym for Town Meeting and election day
-- Budget was positive due to strong fundraising

Russell Collection Report (summary of 2019):
-- Bill also submitted a written report
-- Even though the number of visitors was not long, the time spent was fairly extensive
-- Overall a good year with 3 dedicated volunteers
-- Overlooked a presentation on Happy Birthday Arlington 250 years that he did

Annual Fund
--
John presented data from October 2018 – September 2019
-- Started a discussion about how to find more donors since the number was down 15% from the previous year

Buildings and Grounds
-- No formal committee or chair
-- Phyllis reported no major events
--
Need to have some things done in 2020 around accessibility

Martha’s Book House
-- Phyllis reported that Sally can no longer run the book sale due to medical problems
-- No definite direction yet. Bill Henry will try to work with Sandy to help out as he can and find others to help restock (the part that Sandy can no longer do)
-- Hopefully we can find a way to keep Sally involved without the physical demands

Programming
-- Carol reviewed the 2019 schedule which was submitted as a report
-- 12 events were held in 2019
-- Best attended events were by VT Arts Council and Bill Budde

Advocates
-- Denise helped revitalize the Advocates Group
-- Basket raffle and craft fair wrapped up 2019
-- Denise reported the group is working on the Spring Fling for 2020 (May 17 3PM – 7PM)

Election of New Officers:
1. Sheila reviewed the nominees as listed in the agenda
   a. Brian Allen: 3-year term
   b. Carol Farley: 3-year term
   c. Alyson Gryzb: 1-year partial term
   d. Bill Henry: 1-year partial term
   e. John Spencer: 3-year term
   f. Don Trachte: 2-year partial term
   g. Dave Van de Water: 3-year term
Brian made a motion to elect the slate and Betsy seconded – the motion passed unanimously

2. Proposed revision to the by-laws. Sheila proposed the following wording. Article III.1.d: To be amended to add the underlined words to replace those words that have
been struck-through.
One person on the Board shall may be a Junior Member. The Junior Member shall may be a student attending a high school of the towns served by the Library or a home-schooled student at the high school level living in a town served by the Library. The Junior Member shall may be appointed by the Board upon a recommendation from a current seated Junior member of the Board or from a nominating committee appointed by the President. The term of the a Junior Member shall continue from the date of their appointment to the Board until their graduation from high school or until the current Junior Member wishes to nominate a replacement.

Brian made the motion to accept the changes above. Dave seconded. The motion passed unanimously.

Brian moved to adjourn the meeting. Carol seconded. The motion was passed unanimously.
Meeting adjourned at 6:50 PM.

New Books

for all ages

clean-up

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