MARTHA CANFIELD MEMORIAL LIBRARY
MINUTES OF THE BOARD OF TRUSTEES MEETING – Annual Meeting
February 1, 2021
**Minutes are considered to be in DRAFT form until approved at the next scheduled meeting**
The Annual Board meeting was scheduled at 6:00 PM but called to order at 7:05 PM in order
that a quorum was present.
Board members in attendance: Betsy Habberfield, Sheila Kearns, John Spencer, Laura Crosslin,
Carol Farley, Alyson Grzyb, Judy Steron, Brian Allen, Denise Koller
Board members absent: Dave VanDeWater, Bill Henry, Don Trachte
Staff: Phyllis Skidmore (librarian), Bill Budde (Russell Collection)
Guests: None
Minutes
• 2020 (February, 2020)
- Motion to approve minutes from last annual meeting was made by Brian – seconded by Carol, motion carried unanimously.
Treasurer’s Report (summary of 2020):
• Denise filed year-end financial statements
• Denise reported that 2020 was a good year. We ended with a surplus.
• $35,000 was sent to the Kraus account in January
Librarian’s Report (summary of 2020):
• Phyllis has filed a written report. Some highlights are below
• Grant from Berkshire Bank for children’s programming
• Book sale table at Farmer’s Market
• Got a lot of donations of books
• New railing was installed
• Holly and Phyllis attended some on-line training and webinars
• Circulation and computer use was down due to the pandemic
Russell Collection Report (summary of 2020):
• Bill also submitted a written report
• Processed the Dave Thomas collection – sorting and filing
Annual Fund
• Denise reported that the annual fund numbers were doing well.
• We already have over $37,000. Expect another $1,500 more or so.
Martha’s Book House
• Not open in 2020
Advocates Group
• Group kept active.
• Cancelled the Gala in the spring due to the pandemic.
• Craft fair and basket raffle were successful.
Programming
• Carol reviewed the 2020 schedule.
• Spring programming - a lot was planned but most got cancelled.
• A couple of talks shifted later in the year and were held on-line.
• Plan to schedule more on-line programming in 2021.
Election of New Officers:
1. Sheila reviewed the nominees as listed in the agenda
a. Laura Crosslin: 3-year term
b. Alyson Gryzb: 3-year term
c. Sheila Kearns: 3-year term
Bill Henry is not able to continue on the board.
Brian made a motion to elect the slate and Denise seconded – the motion passed unanimously
Denise moved to adjourn the meeting. Judy seconded. The motion was passed unanimously.
Meeting adjourned at 7:22 PM.