martha canfield library

PO Box 267 • 528 East Arlington Road, Arlington, VT • 05250
802.375.6153 • martha_canfield_lib@hotmail.com

  • Tuesday — 9:00AM – 8:00PM
  • Wednesday — 9:00AM – 5:00PM
  • Thursday — 9:00AM – 8:00PM
  • Friday — 2:00PM – 6:00PM
  • Saturday — 10:00AM – 3:00PM

Russell Collection

Open 9:00AM – 5:00PM
Tuesdays or by appointment

MARTHA CANFIELD MEMORIAL LIBRARY
MINUTES OF THE BOARD OF TRUSTEES MEETING
May 2, 2022

**Minutes are in DRAFT form until approved at the next scheduled meeting**

The Board meeting was held at the library and via video conference and was called to order at 7:03 PM
Board Members In attendance: John Spencer, Sheila Kearns, Laura Crosslin, Betsy Habberfield, Judy Steron, Stephannie Peters, John Hess, Peggy Hanson, Brian Allen
Staff: Phyllis Skidmore (Librarian), Bill Budde (Russell Collection), Holly Dix (Assistant Librarian)
Guests: Barb Zuk
Board Members Absent: Alyson Grzyb, Don Trachte
Public comment – there were no comments
Additions to the agenda – Voting on a new trustee. A request for Executive Session.

Minutes
• Previous meeting’s minutes (April) were reviewed - No additions or corrections –
• Stephannie moved to approve the minutes. John H. seconded. The minutes were approved unanimously.

Treasurer’s Report
• No treasurer’s report because 5/1/22 was a Sunday.
• The report will be sent out as soon as it is available.

Librarian’s Report
• Phyllis submitted a written report in advance of the meeting.
• Phyllis is planning on purchasing some air purifiers for putting in some rooms in the library using some grant money. She would like to improve the overall air circulation. Poor air quality has been identified. Further questions revealed that the problem was with higher level of CO2. It was discussed that air purifiers would not significantly help with this. It would be good to try and identify the source of the CO2. The grant application is due May 11. Holly explained her observations and what she learned in the webinar for the air quality monitor. She indicated if the levels go up they can crack open the window and the level goes back down quickly. It was noted that even though air purifiers might not help with CO2 levels, they would help with dust and particulate matter in the air.
• Phyllis is also considering getting a new computer for the checkout desk. The old one is slow.
• Phyllis has been weeding in the Children’s section.
• Holly working on summer reading program plans
• The quilt group wants to make a quilt for the basket raffle and make a library themed quilt for the library.
• There’s been an issue with the elevator. The repair man has been in twice to try and resolve the problem, but it is not yet resolved. Phyllis will keep us updated. The elevator has a jerky motion going down.

Russell Collection
• Bill provided a written report submitted.
• April was a busy month – preparing some reports
• Had an interview with Andrew McKeever
• Doing a presentation on May 22nd. Focused on the genealogy of Lucy Terry Prince
• The grandfather clock that belonged to the Congdon family was donated. It was built in 1810-1815. Joy Congdon donated it and will pay to get it running again. Joy wanted it to stay in the library for a few years so the community can enjoy it before it be sold to raise funds for the library. Phyllis said there is a policy on how to handle gifts to the library. It was also discussed whether additional insurance may be required.

Adult Programming
• No report.

Gallery Committee
• Saturday afternoon is the opening for the new exhibit at the Gallery. The display has been getting some nice publicity.

Book Sale
• Will open Memorial Day weekend

New Business
• Discussion of committees. Committees do not have to be just board members. Committees can do research or work and bring recommendations to the board for voting.
John H. is interested in both the Book Sale and the Russell Collection
Sheila is interested in the policy and operations area
Peggy is interested in the personnel committee
Laura is interested in programming
Judy is also interested in programming
Bill is interested in building and grounds
John S. is interested in a technology committee, Ben Leslie from the school also said he’s interested in participated in this group.
Stephannie is interested in policy and personnel, but would also help out with buildings and grounds

• Peggy introduced Barb Zuk. She is an active library user and Peggy recommended her as a trustee. Barb agreed she would be interested. Peggy made a motion that we add Barb Zuk to the board. John H. seconded. The motion passed unanimously.
• Stephannie moved we move to executive session to discuss a personnel issue. Shelia seconded. The motion passed.

The executive session was exited with no actions and no decisions.

Old Business
• Phyllis talked with Beth Quinlan about cleaning up the gardens. She estimated it would take 2 days for 2 people at $32/hr. It would be about $2,000 plus the cost of the plants. Maintenance would be about 2 hours every 2 weeks. There would be a clean-up of a day at the end of the year. John H. made a motion to accept Beth Quinlan’s proposal. Betsy seconded. The motion passed unanimously.
Someone else would need to handle the shrubbery.
• Laura will be summarizing the food donations so far for the volunteer appreciation event on May 14th at the Battenkill Grange Pavilion.

Brian moved we adjourn. Judy seconded. The motion passed unanimously.

The meeting was adjourned at 8:52 PM
Next Meeting: June 6, 2022

New Books

for all ages

clean-up

Click to see updated lists