Library Policies

Art Gallery Policy

The Martha Canfield Library Gallery will present exhibits which are insightful, informative and provocative. Our mission is to promote and expand the audience for the library through exhibitions and related programs.  Items submitted for exhibit must be appropriate to the standards set for community library users of all ages.

The Art Gallery Committee Chairperson is selected by the Board of Trustees and the members of the committee are recruited by the chairperson.  They are responsible for arranging for artists to display their work, scheduling, organizing the Opening Receptions and making sure the area is cleaned after the receptions.  At the end of the exhibit the Gallery Committee will contact the buyers and the artist and remind them to pick up their items. The artist needs to contact the librarian and arrange a time to pick up their unsold items.

Publicity for Exhibits and Opening Receptions in the local press is done by the PR person.  The artist will provide all material needed for publicity.  The Gallery Committee will review all copy and photographs before release. The artist will be responsible for any further publicity such as radio or TV coverage, ads or reviews in art magazines.

The Opening Reception is held the 1st Saturday of the month, unless it falls on a holiday such as July 4th, from 3 – 5 pm. The artist is responsible for providing the refreshments (no alcohol), setting up and cleaning up (with help from the gallery committee).

Art Gallery is open during Library hours whenever a show is in progress. Exhibits run from the first day of the month that we are open to the last day of the month that we are open. There is no art show in either November or December.

The library’s insurance liability coverage applies only to people.  The artist is responsible for providing any insurance protection for work on exhibit.  By signing the exhibitor agreement form the artist is releasing the library from any liability for damage done to their exhibited works during the show.

The artist needs to contact the librarian to arrange a time to hang the show.
The artist must provide a list of works with the price of each item, sign an agreement form and fill out a W-9 form prior to installation of the exhibit.

A sold piece is left hanging in the gallery until the end of the show. If the buyer wishes the item before the end of the show, he/she needs to contact the artist and make arrangements for the artist to bring another item to hang in its place.

The Library will receive a commission of 25% for any work sold during an exhibit.  For a period of three months from the close of the exhibit, if a work exhibited at the library is later sold to someone who first saw it at the library, the library is entitled to 10% of the stated price.  If an artist should receive a commission from a gallery visitor, within three months of the library exhibit, to produce a work for that visitor, the library is entitled to a 10% commission.  Failure to submit commissions for work sold after the exhibit is closed, but within the three month time frame could result in the artist being unable to exhibit future works at the library and/or legal action.

Rev June 2009

Computer & Internet Policy
General Policy
As part of the Library’s objective to promote the communication of ideas and to give our patrons the opportunity to expand their knowledge and resources, computers with Internet access are available for use by the public.  Users must complete and sign a user agreement.  There is a time limit of 30 minutes when other patrons are waiting to use a computer.
Responsibilities of Patrons
The Internet and its available resources may contain materials of a controversial nature. Users are hereby reminded that the information they find is their responsibility. The library cannot be responsible for the appropriateness, accuracy or timeliness of information found. The user is solely responsible for ensuring his or her compliance with any federal patent or copyright laws.
As with all library materials, the restriction of a child’s access to the Internet is the responsibility of the parent or legal guardian. A parent or legal guardian must sign the user agreement form for any individual under the age of 18 years.  Users age 8 years and younger must use this equipment with adult supervision.
Prohibited Actions
The user is prohibited from using the electronic resources for the following purposes:
• Use of the hard drive for storage of data or downloading of files
• Use of any floppy disks in the terminal, except ones newly purchased from the library; this policy will be strictly enforced and is intended to prevent the introduction of viruses into our system
• Computer hacking or interfering with other users, services and equipment
• Any use that would violate federal, state or local laws
• Accessing pornographic materials
  • Under no conditions should the user respond to any “alert” balloons that pop up on screen, instead they should inform the staff.
  • Under no conditions should the user alter any settings on the library computers.
  • Propagation of computer viruses and/or spam messages is forbidden.
A violation of any of the prohibited actions will subject the user to a five day suspension from electronic resources access for the first offense, a twenty day suspension for the second offense and an indefinite suspension for the third or any subsequent offense(s). Suspensions may be imposed by the Librarian.  A violation of a prohibited action may also subject the user to criminal prosecution in cases of violation of laws. A suspended user has the right to appeal to the Board of Trustees.
Rev. June 2009


Meeting Room Policy

The principal purpose of the Library Meeting Room is to provide a space for the Library to conduct educational, cultural and recreational programs for its patrons.  Upon application, nonprofit and for-profit organizations, as well as individuals, may be granted use of the Meeting Room.  If approved, a fee may be charged to cover room preparation, cleaning and security costs.

Use for non-Library functions
Any group or individual wishing to use the meeting room completes and signs the Meeting Room Usage Request Form.  The Library reserves the right to grant or refuse usage for any reason. Programs or events that would be disturbing to patrons’ use of the library will not be permitted during library hours. Occupancy of the room, per fire regulations, is limited to 49 people.

Should any group or individual’s proposed use of the Meeting Room give rise to a question of safety to library personnel, property or the general public the President of the Trustees shall be consulted before approval is given for use of the room.

Permission to use the library facilities neither constitutes nor implies an endorsement of the user’s beliefs by the library staff or the Board of Trustees. The user’s publicity for the event must not imply Library sponsorship of the event.

The Rental Fee is due prior to rental. Checks are payable to the Martha Canfield Library. Reservations for use of the Meeting Room are limited to a three month period.

The using group or individual assumes responsibility for injuries and loss of, or damage to, any property of the library.

The Meeting Room, kitchen and bathroom will be left in a clean and orderly manner. No food should be left in the refrigerator. Smoking and alcohol are not permitted in the building. Arrangements must be made in advance for opening and closing of the library for any meetings being held when the library is normally closed. The Library will not be responsible for any materials or equipment left in the building by users.

All for-profit organizations and individuals (3 hrs or less)                  $45.00
All for-profit organizations and individuals (more than 3 hrs)            $90.00
No fee is charged for non-profit organizations

                                                                                                                                                                                                                                                                         Rev. June 2009


Rules of Behavior
The Martha Canfield Library is committed to providing an atmosphere where people of all ages may come to read, browse, do research or study. To make this possible, the following rules were adopted by the Board of Trustees.
  • Consideration of other patrons is expected.
  • Interference with other patron’s use of the library or with library employee’s performance of their duties is not allowed.
  • Conversations are to be quiet, or moved outside.
  • Running, pushing, shoving, throwing of objects, loud behavior, rudeness, profanity or other behavior generally considered unacceptable in a public place is not allowed.
  • Loitering, congregating or placing of personal objects so as to hinder another’s use of, convenient entry to and exit from the library, or seating inside the library is prohibited.
  • Animals shall not be allowed in the library except to assist a patron with a disability.
  • Intruding on another patron’s privacy is forbidden.
  • No campaigning, petitioning, or soliciting is allowed.
  • Food and drink is prohibited, except in the reserved Meeting Room.
  • Smoking is not allowed by Vermont Statute.
  • Library patrons are responsible for their own personal property.
  • Damaging library property or equipment is prohibited.
It is a patron’s responsibility to maintain necessary and proper behavior standards in order to protect his/her individual rights and the rights and privileges of other patrons. If a patron creates a public nuisance, he/she may be restricted from the library and from the use of library facilities. Those unwilling to leave within a reasonable amount of time after being instructed to do so by staff will be subject to removal by parents, if under 18 years, or by law enforcement if necessary.
Revised June 2009